Account Templates: In order to Post to QuickBooks you will need to first create General Journal, Bill, Invoice or Deposits Templates. The Templates can be selected as part of Events or selected during Manual Posting process.

QBLink-it comes with the General Journal Transaction Posting to QuickBooks. The options are: 1) Bills; 2) Invoices (including Credit Card data) or 3) Deposits. To purchase additional options please contact us Today at: mike@delmarcc.com or call 858-485-6842.

Note: This page show the functions for all the Transaction Types. For detailed information regarding a specific Transaction Type click on the following links: 1. General Journal Transactions 2. Bill Transactions 3. Invoice Transactions 4. Deposit Transactions

q 1. The top of the Template windows display a list of the current Templates. To make sure the list is update click on the  button.

q 2. Click on the  button to create a new Template.

q 3. The  in front of a field indicates that it is required and you will not be able to save the Template until it is completed. 

q 4. Enter an Account Template Name. The name will be used latter to select the Template so we suggest that you use a literal description such as "Appraisal Fee Income".

q 5. Encompass field ID's are entered in the section on the Left hand side of window. The will be a line item for each of the possible QuickBooks fields. Although most of the line items are the same, depending on which Transaction Type you are entering these line items may be different.

q 6. The Left hand side of the Section if used to enter a Label for the field. The Labels are only used as a description for the Template and are not exported to QuickBooks with the exception of the Message and Memo fields. Most of the line items have a place for 2 labels and fields allowing you to combine 2 fields when the data is exported. An example is: "Borr First Name", "Borrower Last Name".

The Message and Memo fields include the Text entered in these Labels fields. An example would be "Loan #:" in the Label field will be exported as "Loan #: 1234567".

q 7. The Right hand side of the Section is used to enter the Encompass Field ID's.

q 8. If you do not know the Field Id click on the  button for a complete list of available fields.

q 9. When you have found the correct field, click on the line item and then click on the  button.

q 10. To the Right of the Encompass Section you will see the words: . Each line item is used to link the selected Encompass field to the associated QuickBooks fields.

q 11. The Green labels indicate the associated fields in QuickBooks. Several line items also require you to make a choice of how the related field will be added to QuickBooks. An example is the NAME field. QuickBooks will add the NAME to either a Customer and Vendor list depending on the one you choose.

q 12. Click on the  button to select the QuickBooks "Account Type" to add the Template data to. When you click on this button a list of the current QuickBooks accounts will be displayed. Click on the Account you want to use and then click on the  button.

Note: QuickBooks must be open in order to setup and Post from QBLink-it.

Note: QBlink-it will NOT add or change Accounts in QuickBooks. In order to add or change Accounts you will need to make the changes in QuickBooks.

q 13. When you have complete all the line items click on the  button or the  button to exit without saving.

q 14. The quickest way to setup all your Templates is to create a Master Template with the standard information and then select the Master Template from the list and click on the  button. Next, enter the new Template Name and make all the changes. When you are finished click on the  button or the  button to exit without saving.

q 15. If you would like to remove a Template just select the Template on the list and click on the  button.

q 16. To print a hard copy of the list click on the  button.